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Kloia Company Brain

Your Company Has a Brain, It’s Just Not Plugged In

Company Brain learns your policies and history, connects to your systems, and answers the questions your teams spend hours on. Under your rules.

Ask it:
“What was our EBITDA last quarter?”

The brain connects to the places your answers live, finds what is needed, and hands it back ready to use. Read-only, so nothing in those systems changes.
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Every Company Has a Brain But Few Have Written It Down

Until it is, the same things keep happening.
Answers Are Scattered

The number you need sits across a dozen systems, and someone has to pull it together by hand.

Answers Are Scattered
Rules Live In Documents

Policies and approval rules exist, but nobody applies them the same way twice.

Rules Live In Documents
History Walks Out The Door

Past projects, customers and decisions are known by a few people, until they leave.

History Walks Out The Door

What a Company Brain Is

A Company Brain is an AI that has learned how your company works, and works inside those rules. It is not a chatbot on top of your files, and it is not a search bar.

It learns three things:
Your Rules

Governance rules, internal rules and every policy, in one place.

Your Rules
Your Data

Pulled from every system that holds it, without moving it or changing it.

Your Data
Your History

Past projects, customers, decisions and results.

Your History

Then it calculates, answers and drafts the way your company would, and shows which rule and which source it used.

Pick The Brain Your Team Needs

Each Company Brain is built for one function. More will follow.

CFO Brain

Financial calculations from every source, under your finance rules.

Ask it:

“What was our EBITDA last quarter?”

“How did you get that number, and where did it come from?”

“How much did we spend on contractors this year, by project?”

CMO Brain

Marketing analysis and calculations against your own numbers and guidelines.

Ask it:

“How is this month’s campaign performing against budget?”

“How much did a new lead cost us last quarter, by channel?”

“How do I word this announcement so it follows our brand guidelines?”

Sales Brain

Projections and answers grounded in what you have actually sold.

Ask it:

“What did we deliver for this customer in the past? Give me the project details.”

“How profitable were our last five projects in this sector?”

“How do I build a sales projection for next quarter?”

Legal Brain

Policy lookups and first drafts based on your own policies and precedent, reviewed by a lawyer.

Ask it:

“How do we handle a liability cap request under our contract policy?”

“Draft a first version of this NDA using our standard template.”

“What does our policy say about data retention for this customer?”

HR Brain

Answers for employees, straight from your HR policies and records.

Ask it:

“How many days of leave do I have left?”

“Can I claim this as an expense, and how do I file it?”

“What does our sick leave policy say?”

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Kloia Runs One Itself

Our own CFO Brain answers finance questions for the Kloia team, drawing on many systems and applying our own rules.

Last quarter’s EBITDA used to take our finance team three days to pull together from eight systems. Now our CFO asks one question and gets the number, with its sources, in under two minutes.

How It Works

01

Discovery

Map the real workflow
with your users.

02

Eval Design

Set the quality bar with
your experts.

03

Build & Iterate

Ship in short loops, tested
on every change.

04

Production &
Handover

Go live, train owners,
hand over.

01
 

Learn

We collect your policies, governance rules and internal rules, and turn them into rules the brain can apply.

02
 

Connect

Read-only connections to the systems that hold your data. Nothing is changed in them.

03
 

Work

The brain answers, calculates and drafts, and cites the rule and the source behind each result.

04

Approve

A person reviews anything that matters. The brain proposes, you decide.

How It Works

Four Steps
One System That Does Not Fight You

Our engagement follows AWS Migration Acceleration Program phases, extended with modernization sprints.

01

Enterprise
Context Foundation

Confluence, source repos, ADRs, target architecture, business rules and past decisions are connected through read-only connectors and integrations, MCP where it applies. Nothing is written back to your systems by default.

02

AI Agents Embedded
In The Pipeline

Define, Refine, Build, Review, Ship, Operate, Learn. AI agents fed with your company context are integrated at each phase, and each phase output becomes the next phase input.

03

A Compliance Layer
Audits Every Output

Each AI output is checked automatically against your written rules: ADRs, security policies, coding standards, deprecation lists. A violation is blocked and the rule reference is shown. The audit trail is created for you. 

04

A Meta-Loop
Improves The System

Which rule was violated most, which output was rejected, where context was missing. Reported weekly to humans, humans decide, the system updates. This is AI informing humans, not AI fixing AI. 

Why You Can Trust The Answer

info

Traceable

Every result shows the rule and the data it came from.
Traceable
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Audited

Checks against your policies are recorded automatically.
Audited
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You Stay In Control

Important decisions always go to a person for approval.
You Stay In Control
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Your Data Stays Yours

Can run on your own cloud or a private model.
Your Data Stays Yours
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Same Access As The Person Asking

People only see what they are already allowed to see.
Same Access As The Person Asking
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Read-Only

It looks at your systems. It never changes them.
Read-Only

Start With One Function

A short conversation about where your team spends the most time pulling numbers and checking rules. You leave with a view of which brain to build first.

Talk To Us

FAQ

How long does it take to create company brain?

From our experience up to 8 weeks

When a company brain is created, may I use it forever?

This is not a one time process, it needs to be fed, preferably automatically, continuously to reflect the company's latest state

Is this just a chatbot?

No. It answers questions, but it also carries out tasks you give it, either on a schedule or on its own as an agent, such as preparing a report on the first of every month. It applies your rules, calculates from your live data, and shows how it got there.

Do we need an IT team to use it?

No. Your team asks in plain language. Kloia handles the connections and setup.

Does it replace our ERP, CRM or other systems?

No. It connects to them read-only and leaves them as they are.

Can it be wrong?

Any AI can. That is why each result cites its rule and source, and why a person approves anything important.

Who can see what?

The brain follows your access rules, so people only see what they are already allowed to see.

Which brain should we start with?

Usually the function with the most manual number-pulling or rule-checking. We help you choose in the first conversation.

Can we use our own AI model?

Yes. It works with private and on-premise models, so data can stay in your environment.

Let's Work Together